How to Categorize Emails in Outlook

Create a category Select an email message or calendar event and right-click. From the Categorize menu, select New category. Type a name for your category, and then, if you want, choose a color by clicking the category icon. Press Enter. The category is created and applied to the items you've selected.

If you manage a large number of emails in Outlook, you may find it difficult to sort through them. Fortunately, Outlook provides a useful tool to categorize your emails. In this article, we will explore how to add and use categories in Outlook.

To begin with, make sure the Categories option is visible in your inbox. If it’s not, you can add it by going to View > Add Columns > Categories. From there, you can add categories to your inbox by right-clicking on an email and selecting a category from the dropdown menu.

If you want to change the name or color of a category, go to All Categories and select the category you want to modify. From there, you can change the category’s name and color. You can also delete a category by selecting it and clicking on the Delete button.

If you want to search for emails belonging to a particular category, you can use the Categories arrow to display all of your categories. From there, you can select a specific category to view all the emails belonging to it. You can also use the search function to find emails belonging to a particular category.

Overall, using categories in Outlook can help you keep your inbox organized and make it easier to find specific emails. With these tips in mind, you can better manage your emails in Outlook and improve your productivity.


How do I automatically Categorize emails in Outlook?
Right-click a message.Select Rules.Choose Always move messages from [name of sender].Choose a folder or select New to create a new one.Select OK. Note: To make your rule more complicated, right-click a message and select Rules >, Create Rule.
How do I group emails by category in Outlook?
On the View menu, point to Arrange By, and then click Custom.Click Group By.Clear the Automatically group according to arrangement check box.In the Group items by box, click a field to group by. ... Click Ascending or Descending for the sort order of the group headings.More items...
Why can't I Categorize in Outlook?
The IMAP protocol doesn't support the Category and Flag properties on messages and assigned categories and flags are not synced back to the IMAP server. If you need to use categories, you need to use a POP3 account instead or move the messages to a local pst file.