How to Save Emails in Outlook: A Quick Tutorial

How do I backup my email in Outlook on Windows? Select File >, Open &, Export >, Import/Export. Select Export to a file, and then select Next. Select Outlook Data File (. ... Select the mail folder you want to back up and select Next. Choose a location and name for your backup file, and then select Finish.

Have you noticed that your company’s Microsoft Exchange emails have a retention policy that expires after a certain time frame? If you’re using Outlook, this means that your email messages will be deleted after that time frame and you won’t have access to them anymore. But fear not, because with a quick tutorial, you can learn how to download your emails to your laptop so that you can have access to them on an ongoing basis.

First, go to File, then Open & Export, then choose Import/Export. From there, choose to export to a file, and select Outlook data file (PST). Make sure to select all of your emails and include subfolders, and then click Next. You can filter your emails if you want to, but for this tutorial, we’re just going to download all of them so that we have access to them even after they’re expired from the company service.

Now, you’ll see a message about replacing duplicates with items exported. If you plan to do this on an ongoing basis, then select “allow duplicate items to be created.” This will only export non-duplicate items, and save you time in the long run. If you’re doing this for the first time, then you can select any option. Click Finish, and your emails will start exporting.

Depending on how many emails you have, it may take a while to export all of them. Once it’s finished, you’ll see that you now have a backup PST file of all your emails. You can open this file from Outlook by going to File, then Open & Export, then selecting Open Outlook Data File. Choose the PST file you just created and click OK, and now you have access to all your emails, even ones that have expired from the company service.

A quick note: if you have a lot of deleted items, it may take a while to export them. Going forward, it’s a good idea to empty out your deleted folders before exporting your emails.

With this tutorial, you can now save your emails in Outlook and have access to them even after they’re expired from the company service.


How to save emails from Outlook before losing access to account?
Click “File” Click the “file” button in the top-left corner of the screen.Go Into the “Open &, Export” Tab. Select “open &, export” from the list on the left side of the window. ... Select “Import/Export” ... Choose “Export to a File” ... Go Through the Export Settings. ... Find Your Backup.
How do I save emails to a folder in Outlook?
Select an email message. Drag and drop it into a folder. Note: To move more than one email, select an email, hold down the Shift key and select other messages, and then click, drag, and drop them into a folder.
How do I mass save emails in Outlook?
In the main Outlook window, select the emails you want to save.Note: Select several emails by holding down the ctrl key while you select them with your mouse (or use Ctrl-A to select them all)Drag them to the desktop.