Sending emails to a group of people in Outlook can be time-consuming if you have to add their email addresses one by one. The good news is that you can create a contact group in Outlook and send emails to all members of the group at once.
To create a group email in Outlook, start by opening Microsoft Outlook. Once you’re on the main screen, click on the contact option at the bottom left-hand corner. You’ll see a list of your contacts.
On the top left-hand corner, you’ll find the option ‘new contact group.’ Click on it, and a new window will open. Enter the name of your group, such as “Friends.”
Next, click on the ‘add members’ button and choose the source you want to add members from – Outlook contacts, address book, or new email contacts. Once you’ve selected the members, click ‘OK.’
After adding all the members to the group, click on ‘save and close.’ Your new group will be shown in the contacts list.
To send an email to the group, click on the ‘mail’ option and compose a new email. In the ‘To’ field, enter the name of the group you created, such as ‘Friends.’ Outlook will automatically add all the members of the group to the recipient list.
You can expand the group to see the members’ names by clicking on the ‘expand’ option. If you’re happy with the recipient list, compose your email and click on ‘send.’
In conclusion, creating a group email in Outlook can save time and effort, especially if you frequently send emails to the same group of people. Remember to keep your contact groups up to date by adding or removing members as needed.