If you’re new to the workforce or the Microsoft Office suite, you may find yourself struggling to check other people’s calendars in Microsoft Teams and Outlook. But fear not, it’s actually a simple process. In this post, we’ll show you how to check somebody’s calendar in both Teams and Outlook.
First, let’s start with Microsoft Outlook. Open up Outlook and click on the calendar symbol at the bottom. On the left-hand side, you’ll see other team members and groups that you’re in. You can add a tick box to get a side-by-side comparison of different calendars. Alternatively, if the person you want to book a meeting with isn’t in your team, you can double click anywhere on your calendar to open a new appointment. Click on “invite attendees” to turn this appointment into a calendar invitation. Type in the required attendee’s name and select the “scheduling assistant” option in the ribbon to see when both you and the attendee are free.
Next, let’s move on to Microsoft Teams. Open up Teams and select the calendar symbol on the left-hand side. Find a time that’s free and create a new meeting. Add the required attendee’s name and since you’re creating this meeting in Teams, it will automatically add in the Teams meeting details. You can also add a location, description, and schedule the meeting for a specific channel if you wish. To check if the attendee is free at the selected time, use the “scheduling assistant” option to see when both of you are available.
Whether you send someone an invite from Teams or Outlook, it will reflect in both their calendars since both Teams and Outlook are connected to the same single point of truth. While many people use Outlook out of habit, more and more features are being added to Teams, making it a viable option for scheduling meetings.
We hope you found this post useful. Remember, checking other calendars in Teams and Outlook is a quick and easy process that will save you a lot of time and confusion in the long run.