Outlook How to Mark as Spam: A Guide to Managing Your Email Preferences

Select the messages you want to report as junk. From the top toolbar, select Report >, Report Junk .

Email is an essential tool for communication and productivity, but it can also be a source of frustration when you receive unwanted or unsolicited messages, commonly known as spam. Fortunately, Microsoft Outlook provides users with several features to help manage their email preferences and keep their inbox organized.

One of these features is the Junk Email folder, which is automatically created when email arrives. By default, emails are delivered to your inbox unless you have set up a rule that overrides it. However, if Microsoft’s 365 service detects that an email might be spam, phishing, or matches some of the rules you’ve previously set about unwanted mail, it will be redirected to your Junk Email folder.

In Microsoft Outlook, the Junk Email folder is always accessible directly from your folder list. If you have received an email that you consider spam, you can right-click on it and choose the “Junk” option to move it to the Junk Email folder. If you don’t want to block the sender entirely, you can select the “Never Block Sender” option. Alternatively, you can decide to block the sender’s domain, which means that all emails from that sender’s organization will not be blocked.

When an email is moved to the Junk Email folder, graphics and web bugs are automatically disabled by default. This is because web bugs are often used in email messages to track whether or not you have viewed or opened the message. Disabling these links and graphics prevents the sender from knowing that you have received the message, which is an essential feature when dealing with spam and phishing messages.

If you receive an email in your inbox that you consider spam, you can right-click on it and move it to the Junk Email folder. It is important to note that you should only mark an email as spam if it is clearly not a legitimate email. If you accidentally mark a legitimate email as spam, you can always right-click on it and select the “Never Block Sender” option to move it back to your inbox.

It is worth noting that if you receive an email from a legitimate sender, it is better to use the unsubscribe link rather than marking it as spam. Only use the unsubscribe link for services or people that you have signed up for in the past and recognize. If you receive unsolicited email, it is best to mark it as spam and block the sender.

In conclusion, the Junk Email folder is an essential tool for managing your email preferences in Microsoft Outlook. By using the features provided, you can keep your inbox organized and prevent unwanted emails from cluttering your workspace. Remember, always use the unsubscribe link for legitimate services and mark unsolicited emails as spam to block the sender.