How Will You Classify Gmail as Your Personal Email Assistant?

If you’re like most people, you probably receive a lot of emails in your inbox, which can make it difficult to keep track of important messages. In this post, we’ll explore two ways to help you manage your Gmail inbox more efficiently.

First, let’s say you’re in a hurry and can’t find an email that your boss sent you. Instead of scrolling through hundreds of messages, you can use Gmail’s search function to locate the email quickly. Start by typing your boss’s name in the “From” field, and then enter a relevant keyword like “budget” in the subject or body field. This will narrow down your search results and help you find the email you’re looking for.

If you often miss emails from specific people, like your boss, you can set up a label and a filter to help you stay organized. To create a label, go to Settings and Labels and create a new label with a name that makes sense to you, like “Management.” You can choose a color for the label to make it more visible.

Next, go to your inbox and hover over the label you just created. Click on the three dots that appear and select “change label color” to change it to your preferred color. Now, you’re ready to set up a filter to apply the label to any emails from your boss automatically.

To create a filter, go to Settings and click on “Filters and Blocked Addresses.” Click on “Create a new filter” and enter your boss’s email address in the “From” field. Click on “Create filter” and select “Apply the label” from the options. Choose the label you created earlier, and then click on “Create filter” again.

Now, whenever you receive an email from your boss, it will automatically be labeled “Management.” This makes it easier to find emails from important people in your inbox. You can use this trick to set up labels and filters for other people or topics, too.

In conclusion, Gmail can be an excellent personal email assistant if you know how to use it effectively. By using the search function and setting up labels and filters, you can keep your inbox organized and stay on top of important messages.