How to Sort in Word: A Step-by-Step Guide

Sort a list alphabetically in Word Select the list you want to sort. Go to Home >, Sort. Set Sort by to Paragraphs and Text. Choose Ascending (A to Z) or Descending (Z to A). Select OK.

Are you someone who thought sorting lists was only possible in Excel? Think again! Microsoft Word also offers this feature, and it’s super simple to use. In this guide, we’ll walk you through the steps to sort lists in Word.

First, open Word on your desktop. It doesn’t matter which version you have; sorting has been available for a long time in Word. We’ll be using the latest version, but the same steps should apply to other versions as well.

Let’s say you have three lists: cities, numbers, and dates, and you want to sort them in a specific order. For cities, you want them sorted from A to Z. To do this, select the data and go to the main home tab. You’ll see an option that says “A to Z” with a down arrow. This is the sort control. You can also search for “sort” in the search bar to find it. Click on “sort”, and you’ll see a few different options. You can sort based on paragraphs, headings, or fields. For cities, select “text” and “ascending” (A would come first, and Z would come last). You can also choose whether you want a header row or not. Click on “OK”, and your list will be sorted in alphabetical order.

Now let’s sort the list of numbers. Select the data, search for “sort”, and click on “sort”. This time, select “paragraphs”, “numbers”, and “descending” (from largest number to smallest). Click on “OK”, and your list will be sorted based on the size of the numbers.

Lastly, let’s sort the list of dates. Search for “sort”, click on “sort”, and select “date” and “ascending” (from oldest to newest). Click on “OK”, and your list will be sorted accordingly.

And that’s it! Sorting lists in Word is just as easy as it is in Excel. It’s a neat little trick that can help you organize your data quickly and easily. We hope you found this guide helpful. If you have any other questions or suggestions for future guides, please leave a comment below.


How do I sort and filter in word?
Select anywhere in the table.Select Table Tools Layout >, Sort.Choose your sort criteria: Select the column you want to Sort by. To sort on a second column, select Then by and select another column. Select Ascending or Descending. ... Select OK.
Where is sort on the word menu?
Select the Sort option under the Table tab. Click on the dropdown menu next to Sort option and select Sort table Ascending or Sort Table Descending depending on how you want to sort your table columns content.