Microsoft Outlook is a popular email service that also offers additional features such as a calendar and a notepad, making it more like a virtual personal organizer. If you’re one of the millions of people who use it, you may need to save an email as a PDF file for business purposes. Here’s how to do it in Outlook.
The easiest way to save an email as a PDF on both Windows and iOS is through outlook.live.com. Once you’re signed in, find and open the email you want to save as a PDF. On the top right corner, next to the sender’s email address, click on the triple dotted icon and select “Print” to preview the email as a document. Click “Print” again, and you’ll see a printing screen. Choose “Save as PDF” or any similarly worded option, then click “Print.” Select a location and name for your file and click “Save.”
If you have a subscription to Microsoft Office, the process is similar. Once it’s up, click on the email you want to save as a PDF, then click on “File” in the top left corner and select “Print.” On the window that pops up, select “Print a PDF” or any similarly worded option from the printer drop-down menu, then press “Print.” Select a location and name for your file, and click “Save.”
For Mac OS users, the process is a little different. Once you’ve found and selected your email, click on “File” in the top left corner, then select “Print.” On the window that pops up, click on the “PDF” pop-up menu on the printing window. Choose a name and location for your file, fill in any additional information you need to, then click “Save.”
Saving an email as a PDF in Outlook is a simple process, regardless of your operating system. Just follow these steps, and you’ll have your PDF file in no time.