If you’re someone who frequently sends emails to groups of people, then you know how time-consuming it can be to add each contact one by one. Luckily, Apple’s native applications make it easy to create an email list in Mac Mail. In this article, we’ll walk you through the process of adding and grouping contacts, and how to send mass emails to those groups.
First, open the Contacts application and click on the plus button in the lower-right area. Choose “New Contact” and add the contact’s first and last name, as well as their email address. Repeat this process for all the contacts you wish to add.
Next, click the plus button again and choose “New Group.” Give your group a title such as “Co-workers,” “Family,” or “Friends” and hit enter. Click on the “All Contacts” group to see a list of all your contacts and start dragging and dropping each contact into its appropriate group. Remember, contacts can belong to more than one group.
Once your groups are set, choose the group you want to send a mass email to. Right-click on the group and choose “Send Email” to open up a new mail message with all the contacts in that group prefilled in the “To” field. Fill in the subject and body of the email and prepare to send.
Before hitting the send button, remember a few things. First, spam is never okay. Only send emails to people you know personally. Second, if you leave all the contacts in the “To” field, each contact will see the email address for the remaining contacts. Proper email etiquette dictates that you move all the names from the “To” field to the “BCC” field. BCC stands for blind carbon copy, which means any email addresses in this field will not be added to the email headers, and no one else will know that the recipient received the email.
You can fill in the BCC field automatically by typing in the contact group name and then tabbing out of it. For example, if you type “Friends,” Mac Mail will automatically add all your friends to the BCC field.
Lastly, keep in mind that this solution is designed for smaller groups of about 10 to 20 people per group. If you need more robust email or contact management solutions, we recommend looking at MailChimp. Their entrepreneur package allows 2000 subscribers and up to 12,000 emails per month, absolutely free of charge.
In conclusion, using a couple of built-in applications, you can create, manage, and send group emails with ease. We hope this tutorial on how to create an email list in Mac Mail was helpful to you. Thanks for reading!