If you’re anything like me, you’re probably inundated with emails on a daily basis. And if you’re also like me, you probably find it difficult to keep up with all of them. That’s why it’s essential to have a system in place that helps you manage your inbox.
One way to do this is by automatically archiving emails in Gmail. This means that the emails you receive will skip your inbox and will be automatically archived instead. In this guide, we’ll explain how to set up this feature in Gmail.
Firstly, log into your Google account and go to your Gmail inbox. Google provides a handy tool to help you automatically archive emails you’ve received from a website in Gmail. If you want to find out more about archiving in Gmail and what happens when you choose to archive a mail, check out the guide shown above.
To automatically archive emails, use the filter that you can access in the search bar at the very top of the Gmail inbox. Move your mouse to the search bar, and on the right of that bar, you’ll see an icon that contains a number of search options behind it. Click on that icon to show them.
To archive all the emails sent by a company, you need to provide two pieces of information. Firstly, you need to tell Gmail how to find the emails you want to archive. To find all the emails from a company, you need to use a special type of search called a wildcard search. A wildcard is used in a search to indicate that you don’t have all the information you might typically need, but you still want to run a search anyway.
To find all the emails sent by a company, add a wildcard to the start of your search. This is done by using a special character, an asterisk. Enter the asterisk into the “from” field, and after that, type the name of the company whose email you want to delete. Once you’re happy with that, confirm it by clicking on the “create filter” button at the bottom of the box.
A new page will open with a number of options on what Gmail could do once the filter finds all the emails sent from that company. Firstly, select the option to skip the inbox. This means that if you receive any emails from that company in the future, they won’t appear in your inbox, but they’ll be automatically archived. Additionally, select the option to apply the filter to any existing matching emails. This option is asking if you want to archive the existing messages from that company that have been found in your email inbox.
Once both options have been chosen, run that filter by clicking on the large blue “create filter” button. The inbox will then reload, and Gmail will confirm that the filter has been created.
If you ever want to access all of the emails in your Gmail archive and aren’t sure how to do that, check out the guide shown above. We hope you find this guide useful and learn something new. Thanks for reading!