Emails have been a part of our daily lives for decades now. Despite this, managing our inbox and reading emails can still sometimes feel like a chore and can take up too much free time. The ideal situation would be to have a self-monitoring inbox that automatically removes spam, labels and sidelines promotional emails, and notifies us of important emails as soon as possible. Most email platforms claim to offer this kind of experience, but Gmail is the only one that comes close, thanks to its built-in labeling system.
Labels are a helpful way to sort through your emails and organize them in a manageable way. By automatically identifying and classifying all incoming emails, a label allows you to keep certain emails in a folder, and you can decide whether to read them or bulk delete them as you see fit. You can repeat this process for any subject or sender that floods your inbox, making it a great way to keep your inbox organized.
Automatically labeling emails in Gmail is easy. For example, if you want to create a junk email label, you simply need to open Gmail in your browser, then select “Create new label” from the bottom of the left-side menu. This will open a pop-up box where you can name your new label. Click “Create”, then select your new label and click on the down arrow in the search mode. Add “Unsubscribe” to the “Has the words” line, and then select “Create filter”. Click “OK”, then check the box to apply the label, and select the way you created. Gmail will scan every email that comes into your inbox for the word “unsubscribe”, label it, and move it. From there, it’s easy to find emails you might want to unsubscribe from in order to remove yourself from mailing lists entirely.
You can repeat this process for any filters you want to enable, like adding a label to sort emails from your workplace’s domain. Similarly, you can exclude certain emails from these labels by adding a “-” operator. To do this, select the label you want to exclude, then add “-(asterisks) followed by the email domain, and then close parentheses in the front section of the filter. The asterisks are important, as they capture any address from that domain and tell Gmail not to include it inside your label.
You can create as many labels in Gmail as you’d like to help automate your email sorting process. So feel free to experiment to find out what works for you. With this easy-to-follow guide, you can make managing your inbox a breeze.
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