How to Share a PowerPoint: Saving and Sharing Options in Office

Share a presentation with others At the right end of the toolbar ribbon, click Share. In the Send Link dialog box, enter the names or email addresses of the folks you want to share the presentation with. Add a message to your colleagues if you like. Click Send.

PowerPoint is a powerful tool that offers a range of features to help you create presentations with ease. One of the essential features of PowerPoint is saving and sharing your files online. This is done through OneDrive, which is an online storage space for your documents and files that allows you to access them even when you’re away from your computer. In this post, we’ll explore the different ways you can save and share your PowerPoint presentations.

Before you can use OneDrive, make sure you’re logged in to PowerPoint with your Microsoft account. Let’s take a look at the regular save command on the quick access toolbar. Just click on it, and if it’s a new presentation, you’ll be taken to the backstage view where you can choose where to save your file. For now, let’s save it to our computer. Click the Browse button to choose a location for your presentation, then enter a file name and click Save when you’re done. You can save at any time by clicking the icon.

If you want to save a different version, maybe in a different location or with a different file name, you can go to Save As in the backstage view and follow the same steps again. You’ll have the option of saving to OneDrive or to this PC, but if you primarily save files to your computer, you may want to change the default setting so this PC is always selected. To do that, click Options in the backstage view, then select Save in the left pane. Now, check the box that reads “Save to computer by default.” When you’re done, click OK.

If you ever forget to save or if your computer crashes while you’re working, don’t worry. The auto-recovery feature saves a backup copy of your presentation automatically. To recover an unsaved file, all you have to do is reopen PowerPoint, and the document recovery pane should appear on the left. Here you can access any recovered versions of the file. By default, PowerPoint autosaves a backup copy every 10 minutes. So, if you’re working on something for less than 10 minutes, you may not be able to use this feature.

You can also export your presentations into an alternate file type by clicking Export in the backstage view. Exporting as a PDF is a good choice if you need to send a presentation to someone who doesn’t have PowerPoint. This format lets them view but not edit the presentation, using a free program that anyone can download. Under Change file type, you can access several other formats depending on what you need. For example, if the person you’re sharing with uses PowerPoint 2003 or earlier, you’ll need to send them a 97 to 2003 presentation instead.

To share your presentation with others, click the Share button in the top right corner. Next, you’ll have to upload your presentation to OneDrive, so click on the option associated with your account. Once it’s uploaded, you can email an invitation for others to view or edit the file. There are more ways to share at the bottom of the window, like attaching your presentation to an email or getting a shareable link.

If you have Office 365, you can use the autosave feature. Once you upload your presentation to OneDrive, whenever you make a change, it will automatically save your file. However, if you want to disable this feature, click the button in the top left corner. Keep in mind that if you deactivate autosaving, you’ll need to click the Save button every time you want to save.

In conclusion, PowerPoint offers a range of options for saving and sharing your presentations. How you save and share your work is up to you, whether it’s exporting your file as a PDF or sharing your presentation online. With OneDrive, you can access your files from anywhere, making it an essential tool for anyone who works on the go.


How do I share a PowerPoint and allow others to edit?
Select Share on the ribbon.Enter the names or email addresses of the people you want to share with. Or select the drop-down to change permissions. Allow editing is checked by default. ... Include a message if you'd like and select Send.
Is there a way to share a PowerPoint presentation?
In the upper right corner, click the Share icon and then click Send Attachment. Click Presentation or PDF. PowerPoint will open your email application and attach your file to a new message. Just fill in the details, like email addresses and a short message, and click Send.
How do I send a PowerPoint that is too large?
Right-click on the file in your computer.Choose Send to.Select the compressed (zipped) folder.Log in to your file hosting service and follow the steps required to upload a file and share it via a link.
How do I send a PowerPoint presentation without changing the format?
Option 2 (Send a copy via email): Click on Share then Send a Copy. You'll then be presented with two choices: either save the file in PPT format or PDF. Once you've chosen the file format, simply click on the Email as Attachment button and the Mail app will open and attach your file automatically.