If you use Outlook to manage your emails, you may find it helpful to set up an automatic archive to keep your inbox organized and free up space on your computer. In this tutorial, we’ll show you how to do just that.
First, open Outlook and navigate to the “File” option. Click on it and select “Options” from the list. A new window will open in the middle of your screen.
Next, find the “Archive” option under the “Advanced” settings. Click on “AutoArchive settings” to access the filters and settings for auto archiving.
From here, you can set the frequency at which you want the archive to run. For example, you can choose to run it every four days or every 14 days. You can also choose to receive a notification before the archive occurs.
During the auto archive process, you can choose to archive items in specific folders or all folders. You can also clean out items that are older than a certain time period, such as six months or a year.
If you want to permanently delete items, you can do so by selecting the “Permanently delete old items” option. Alternatively, you can choose to move the items to a different folder on your computer.
Once you’ve made your desired settings, click on “OK” to apply them. If you want to apply the same settings to all folders, click on “Apply these settings to all folders.”
If you want to make different settings for a specific folder, simply select that folder, right-click on it, go to “Properties,” and select “Archive settings.” From there, you can change the archive settings for that folder.
Setting up automatic archiving in Outlook can help you keep your inbox organized and ensure that you never lose important emails due to lack of space. Give it a try and see how it works for you!